Legal

Privacy and POPIA notice

Prestige Champions Cup collects and processes the information supplied in this application to administer player applications, tournament participation, communication, payments, kit orders, team allocation and historical tournament records. Personal information will be protected and accessed only by authorised persons, subject to applicable law. It will not be used for unrelated purposes.

Version 2026-09-v1

Responsible party

Prestige Champions Cup (the tournament organiser) is the responsible party for the personal information collected through this website and the Parent/Guardian Portal.

Categories of information collected

Parent/Guardian: full name, email address, contact number and account login details.
Player: name and surname, date of birth, contact number, school, grade, current school team, playing positions, hockey experience and achievements.
Emergency contact: name, contact number and relationship to the player.
Consent records: indemnity acceptance, privacy-notice acknowledgement and media-consent answer, with the exact wording and version accepted and the date and time.
Financial records: charges, payments, receipts and payment references. Card details are handled by the payment provider and are never stored by Prestige Champions Cup.
Kit orders, team allocations and historical tournament participation.
No medical or health information is collected in the application.

Why the information is collected

To administer player applications and selection for each tournament edition.
To communicate with parents/guardians about applications, payments, kit, fixtures and event logistics.
To process deposits, balances and kit orders and to keep accurate financial records.
To allocate players to franchise squads and publish team placements to the relevant parents/guardians.
To contact the nominated emergency contact should it be necessary during the event.
To keep historical tournament records so that returning players do not need to re-enter their information.

Who may access it

The tournament administrator and authorised organising staff.
Parents/guardians can only see the information for their own account and their own players.
Franchise coaches and managers receive only the player information required to run their squad.

Service providers

Secure cloud hosting, database and authentication services used to run this platform.
Payfast by Network, the online payment provider, which processes payments on its own secure hosted pages.
Email delivery services used for account, application and payment notifications.
Service providers process information only on the organiser's instructions and under confidentiality obligations.

How long records are kept

Application, consent and financial records are retained for five years after the relevant tournament edition to meet legal, tax and dispute-resolution requirements.
Player profiles remain on the parent/guardian account until the parent/guardian asks for them to be removed, after which they are deleted unless a legal retention duty applies.
Accounts inactive for three consecutive editions are reviewed for deletion.

Security measures

All traffic is encrypted in transit and information is stored on access-controlled infrastructure.
Row-level access rules ensure a parent/guardian can only reach records belonging to their own account.
Consent records are locked once an application has been submitted and cannot be edited from the browser.
Photographs are stored privately and are only shown through short-lived, signed links.

Your rights

You may request access to, or correction of, the personal information held about you or your player at any time.
You may ask for information to be deleted where no legal duty requires it to be kept.
You may withdraw media consent for future publication by contacting the tournament office.
You may lodge a complaint with the Information Regulator (South Africa) if you believe your information has been handled unlawfully.

Privacy contact

Privacy queries may be sent to the tournament office using the contact details below.
Email: admin@prestigechampionscup.com Phone: 0691950432